18 Décembre 2017

French Speaking Project Coordinator - MICE

Posté dans , le 12 Juin 2017

Expat International

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Type d'emploi

Full Time


White River, JHB


Description :

A well-established company providing tourism services in Southern Africa, currently seeks a project coordinator MICE that is fluent in French to provide support services to their company to effectively quote, manage, and execute all meetings, incentives and events in Southern Africa for the company's destination management.

Remuneration:R16000 - R23000 per month Negotiable depending on experience 
Benefits:Medical Aid
Location:Cape Town, Northern Suburbs
Company:Black Pen Recruitment
Key responsibilities: 

  • Prepare customised proposals based on client brief including intensive research into products available to tailor make a proposal
  • Quoting of correct costing in Excel and Passion according to company guidelines with a detailed and creative description of proposed itinerary and services
  • Implement ground arrangements and domestic/regional reservations for programmes including the booking of venues, décor supplies, technical suppliers, etc.
  • Negotiate with relevant suppliers for special rates in order to obtain business
  • Renegotiate rates with relevant suppliers once business has been secured in order to increase margin
  • Management of financials pertaining to the event
  • Input all relevant data into Passion or any other software used to sell our products, e.g. EventPro
  • Keep an up-to-date list of additional freelance staff for events, e.g. to man a hospitality desk
  • Hiring of additional staff for events (e.g. to man a hospitality desk) upon approval of your superior
  • Onsite management of actual event including meet and greet, check-in, function management, conference coordination, transport facilitation, etc.
  • Compile detailed cost analysis and final invoicing
  • Keeping updated suppliers lists and contact details
  • Travel nationally/regionally if required 

Additional responsibilities: 

  • Maintain good product knowledge of hotels, convention venues, and services and maintain close working relationships with the relevant personnel
  • Keep up to date with product changes
  • Produce the quality of service expected from the company worldwide
  • Demonstrate good communication skills and customer care
  • Constantly promote a positive image of the company internally and externally
  • Assist the divisional manager in his/her absence with checking quotations

Sundry areas: 
It is expected of all employees to perform not only tasks mentioned in the job description, but also directly allocated or extraordinary tasks that could arise. 

To apply for this position kindly forward your CV to jobs@blackpenrecruitment.com

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