Thursday, 18 July 2019

HR Officer

Market - related
Type d'emploi:
Temps plein
Human Resources
Date limite:
29 January 2019


Ivanhoe Mines SA seeks to employ an HR Officer that is fluent in English and French to assist with daily HR Administration.


HR administration

  • Assisting with compiling of position requisition.
  • Maintain personnel files by ensuring all the documents are complete and are in the file according to the requirements.
  • Follow up on limited duration contracts and ensure that expired contracts are renewed timeously, preferably a month in advance.
  • Assist with the handling of the on-boarding process as required by the HR Manager, e.g. visa, medical, induction as per employment checklist.
  • Ensuring that all the new employees have completed the necessary HR documents and handed them to the HR office.
  • Ensure all DRC documents are in available in English and French
  • Ensure understanding of relevant medical insurance processes.
  • Follow work permit process and keep track of progress and report to all relevant parties on progress regularly
  • Compile and/or check DRC French contracts and English contracts as required and ensure they are equivalent, report any discrepancies to the HR Manager.
  • Liaise with HR Assistant to send out the signed French DRC contracts to the relevant person in the DRC to get it stamped by ONEM.
  • Ensure accuracy of position requisitions and any other applications and requests e.g. educational requests, staff changes
  • Ensure that all employee occupational medicals are up to date and liaise with HR Assistant to arrange annual medicals as and when necessary.
  • Assist with attending to employee requirements and escalating the issue at hand if not sure in terms of how to assist.
  • Assist with the administration of staff changes and secondments and liaise with the HR Assistant to update the register.
  • Assist with other HR activities as and when required.
  • Assist in proof checking all French documentation and keep in close contact with DRC HR departments in order to stay up to date with activities on sites.
  • Ensure that job descriptions, both English and French, are in place for all existing positions and vacancies.  Assist with formulating and translating job descriptions where necessary.

HR System Administration:

  • Assist in the capturing new employees on HR system and terminating all terminated employees. 
  • Ensuring that the employee data on the system is continuously updated and accurate.
  • Assist with queries regarding the HR system, escalate if need be.
  • Able to assist with the translation of French documents


3 year HR Diploma

Minimum 5 years HR administration experience

Knowledgeable in terms of HR issues

Fluency in French - speaking, reading and comprehension

Candidate needs to be reliable and can be trusted with confidential information,


be honesty and have integrity,

pay attention to detail,



be a team player and who is not averse to working in a busy and high pressured working environment,

highly adaptable and proactive,

and ability to prioritise efficiently

Please Click here to apply